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Understanding Projects

A Project is a dedicated container within your Workspace that holds a collection of chats and shared AI context. It allows you to segment your work by client, product, or internal initiative. Projects make it easy to:
  • Keep client work or distinct topics completely isolated.
  • Apply project-level instructions (such as brand voice or coding guidelines) that automatically apply to every chat in the project.
  • Switch between different workstreams without losing your mental place.
  • Invite teammates to work on shared initiatives within the project.
Projects exist at the workspace level.
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How to Create a Project

You can create projects within a Workspace to segment your work.
  1. Navigate to the Workspace where you want to add the project.
  2. In the sidebar, locate the Projects section.
  3. Click Create Project (the + icon). Creatingaproject Pn
  4. Configure your Project: Name: Give your project a clear title. Description: Briefly explain the project’s goal. Instructions (Context): Optional. Define specific rules or persona guidelines the AI should follow for all chats in this project.
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  1. Click Create Project.
Once created, your project will appear in the sidebar, ready for you to start conversations.

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What are Project Instructions?

Project Instructions serve as a shared brain for every conversation within a project. They act as a set of guidelines that are automatically applied to all new chats in that specific project. Project Instructions are a block of context or guidelines that will be applied to chats inside that project. You can use Instructions to define:
  • Client background, company history, or product details.
  • Brand guidelines (e.g., “Professional,” “Witty,” “Academic”).
  • Style preferences and terminology.
  • Specific restrictions or topics to avoid (“Negative constraints”).
Project Instruction feature ensures consistency. Instead of repeating Act as a senior marketer in every single chat, you set it once at the project level.
Instructions are scoped to the Project only and do not affect other projects in the Workspace.

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Switching Between Projects

When you switch projects:
  • Project Instructions (if any) automatically become active
  • The model uses the correct context for prompts inside that project
To switch:
  1. Use the Project selector in the sidebar.
  2. Choose a different project inside the same workspace.
As you can see below, presently I am inside the Interview Calls project. To switch to ‘Onboarding new employees’ project, I just have to click the > beside that project. Switchingtoaproject Pn

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Renaming a Project

Click the 3 dots beside a project name. Select ‘Edit Project’, change the name of the project to its new name and save the changes. Rename Project PN

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Projects Sharing & Permissions

Projects in Geekflare AI feature granular access control, allowing you to control exactly who can view or collaborate on your chats. Every project has three visibility settings:

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1. Private (Default)

  • Only you (the creator) can access the project.
  • Invisible to other workspace members.

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2. Workspace Access

  • All members of the current workspace can access the project.
  • Permissions can vary between view or edit depending on the configuration.

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3. Specific Members

  • Restricted access for selected individuals.
  • Invite members by name or email.
When adding specific members, you can assign them a role:
  • View: Can read chats and project instructions, but cannot post messages or make changes.
  • Edit: Can generate new messages, create chats, rename items, and modify project settings.

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What happens when you share a project

  • All chats inside the project become visible to users who have access.
  • Members with Edit can contribute to the same threads.
  • Members with View can view everything but cannot modify chats.
  • Sharing changes apply to the entire project, not just specific chats.

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Managing Multiple Clients Using Projects

Projects are ideal for consultants, or teams handling multiple client engagements. Example structure:
  • Workspace: Client Work
    • Project: Client A – SEO
    • Project: Client A – Product Pages
    • Project: Client B – LinkedIn Content
    • Project: Client C – Documentation
Benefits:
  • Clear separation between clients
  • No risk of mixing client context
  • Each project can have its own tone, style, and instructions
  • Shared team access within the workspace
  • All related chats grouped neatly
This also works for internal workflows, such as:
  • Workspace: Marketing Team
    • Project: Blog Content
    • Project: Social Media
    • Project: Product Launch
    • Project: Docs & Guides

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Multi-User Chat on the Same Thread

When a project is shared with Edit permissions, multiple members can work together inside the same chat thread in real time. This is useful for teams who want to co-create content, review outputs together, or use the same thread for brainstorming, documentation, or client-specific work. It’s like collaborating with your team, with an LLM as another team member! The model can answer to everyone’s questions. Below, you can see 2 team members having a chat on the same thread with Gemini. Multipleusersonthesamechatthreadinprojects Pn